How to Never Forget a Task Again with a GTD System

Hey there, friends! So, picture this: You wake up in the morning with a million things to do, and you jot them down on your to-do list. But as the day goes on, more tasks pop up and your list keeps growing. By the time you hit the bed, it seems like there’s no way you can remember everything that needs to be done. Sounds familiar, right?

Well, fear not! I’m Jeff, and I used to struggle with this too. That is until I discovered David Allen’s book, ‘Getting Things Done.’ His GTD system changed the game for me, and today, I’m excited to share with you how I keep track of everything with just a few simple steps.

Capture – The First Step to Productivity

Allen’s key idea is that our brains are great at coming up with ideas, but not so good at storing them. It’s like having too many tabs open in your mind, and it drains your mental energy. The solution? Capture those thoughts as soon as they pop up!

Use a to-do app like Todoist to jot down tasks instantly.
Whether it’s buying toilet paper or a new video idea, get it out of your head and into your app.
Utilize the natural language feature for recurring tasks like taking probiotics daily.

Remember that brilliant idea you had at the gym? Write it down! Trust me, it’ll free up mental space and prevent that dreaded feeling of forgetting something important.

Process – Organizing Your Thoughts

Once you’ve captured your ideas, it’s time to give them a proper place. Whether it’s in your Notion planning page or Google Calendar, categorize your tasks so you know exactly where to find them.

For quick tasks, use the Two-Minute Rule and tackle them right away.
For more complex tasks, file them into an action items list for review later.

By organizing your thoughts, you’ll have a clear plan of action and avoid feeling overwhelmed by the sheer amount of tasks on your plate.

Reflect – Review and Refine

Allen suggests reviewing your plans once a week, but I take it a step further and do it three times a day. By checking in regularly, I can stay on top of my tasks and adjust priorities as needed.

Review your weekly agenda page in Notion in the morning, afternoon, and night.
Archive completed tasks and reschedule unfinished ones for the next day or week.

By consistently reflecting on your progress, you’ll ensure that nothing slips through the cracks and you’re always on track to meet your goals.

Wrap-Up

So, there you have it – the three key principles of productivity from Allen’s GTD system. Remember, the specific apps you use don’t matter as long as you’re able to capture and organize your thoughts effectively.

If you’re looking to boost your productivity and never forget a task again, give this system a try. And if you want to see how I set up my Notion workspaces for maximum efficiency, check out the playlist linked below.

Thanks for tuning in, and until next time, have a fantastic day!

Ketiz Singh